Roundtables at X Events give partners the opportunity to position themselves as experts in an industry of their choice, meeting with a group of up to six attendees as active participants in a casual environment. The roundtables can also be viewed by spectators in an audience.

Each roundtable is an open, live discussion on a specific topic chosen by the partner. Roundtables run for 40 minutes.

What is included as part of your X Event roundtable package?

• 40-minute live discussion
• Real-time interaction with participants
• Logo on roundtable invitation to X Event attendees
• Spectator viewership
• Feature in the event schedule

Please submit this form, containing your title, synopsis and host details by the deadline your partner success manager has communicated with you. 

All content is subject to approval by the X Events copy team.

Your partner success manager will inform you once your roundtable title and synopsis have been approved by the X Events team.

• Choose a topic that is engaging and relevant. 
• Avoid sales pitches at all costs. Attendees don’t like them, and they don’t work. Roundtables are an opportunity to position yourself as an expert. Curated, engaging, high-quality, topical content is a must.
• Try to keep your synopsis short and gripping with a “hook” question underpinning it. Example: Will AI change how we do business?
• Please note that the roundtable title has a 55-character limit and the synopsis has a 200-character limit.
• Please advise your roundtable host to complete their app profile as far in advance as possible, so that they are visible to participating attendees.

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• Reshaping the way we move, together: How mobility can reset for growth. Hosted by HERE Technologies at City Summit

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• Technology innovation: Incubating the future. Hosted by Accenture at Corporate Innovation Summit

We will address what works well and what does not. What ideas are put in the drawer and which really add value? How do you get beyond the proof of technology to scale and transform your enterprise? Get a glance at what else is now on our technology radar.

• CI&T: Digital transformation post-mortem. Hosted by CI&T at Corporate Innovation Summit

The digital transformation journey can be filled with pitfalls that may be avoided by sharing learnings and pains with other innovators. Come share your stories and ideas as we dissect this huge topic.

What does leading a roundtable entail? 

The role of a roundtable host is to engage with a small group of attendees on a specific topic and facilitate an open conversation around it, live online. 

The host has to steer the conversation in the right direction and must ensure that the session runs smoothly. This is an interactive discussion, and all attendees should be encouraged to participate. As the moderator of the discussion, the host’s role is not to deliver a presentation on the topic, but to facilitate an open environment where participants can be comfortable sharing their own thoughts and opinions.

Please see our host info pack for more information.

Duration: 40 minutes

Capacity: Maximum of six active video participants, including the host.  

Audience: X Events attendees who did not RSVP can watch the roundtable but will not have access to join with video or audio. They will be able to use the chat function. 

Location: The roundtable takes place in a virtual room on our web app. Once the host logs into the app, they should click the calendar icon on the top right of their screen, select the roundtable, and click on “Join conversation”.  

Set up: Your host will need a ticket and a webcam. A member of our team acting as staff moderator will be in the roundtable prior to the session to meet the host and to ensure everything is good to go. The staff moderator will be present for the duration of the roundtable.  

Preparation: There is no need to prepare a presentation or slides for the roundtable discussion.

Below are a few points on good online roundtable etiquette:

• Hosts should join the session 15 minutes in advance. 
• Introduce the topic and ensure everyone has an opportunity to contribute.
• Formal introductions are not required. Roundtables should be kept casual and should not go over  40 minutes. If introductions are necessary, please ensure that they take no longer than two minutes at the beginning of the session. 
• Allow time for questions from attendees. The roundtable should be interactive.
• Please mute yourself when not speaking and be conscious of others.
• Choose an appropriate setup (laptop/desktop with webcam required). Avoid loud spaces. Surrounding noise can be picked up by your microphone. Set yourself up in a quiet place where you won’t be disturbed, and put your devices on airplane mode to avoid interruptions.
• Dress appropriately, and frame the camera in suitable lighting.
• Be comfortable and have everything you need around you.
• At the end of the roundtable, summarize the conversation with key takeaways.
• We encourage you to get in touch with the other active participants in advance of the session and share the main questions you plan to address during the roundtable.